News Flash: Your employees are using social media during work hours.
Today, more than 300 million people are using Facebook, and believe us, much of their online activity happens while they’re sitting at work. Even if they wait til they get home to log on, they’re probably still complaining talking about their lives at the office.
With that being said, MGH believes its key for any organization to clearly communicate its opinions on social web usage to all of its employees. Instituting a social media policy in your workplace will not only protect your brand, but it will also allow you to leverage your employees as true extensions of your brand.
Below are some basic things to consider when drafting a social media policy for your workplace:
1) Remind employees to fine tune their public vs. private lives online. Encourage them to be proactive in their social networking privacy settings, and to be aware of what info is searchable by the public. We here at MGH like to say “Keep your Facebook private, but let your tweets be seen by the world.”
2) Don’t try to control every message that is posted by your employees. This will breed a negative relationship between your senior administration and your ground level folks.
You should, however, remind them of the importance of company confidentiality and maintaining a competitive advantage. You want them to be able to talk freely and openly about your company, but with the goal in mind of furthering your business - not ruffling feathers.
Of course people are going to complain about their days at the office. It’s inevitable. But make sure that they’re doing it with a level of respect.
3) Encourage your employees to network. We here at MGH believe this is absolutely critical for the success of most businesses today. Your employees should serve as your natural ambassadors online. Their social networks present opportunities to procure new clients, develop vendor relationships, and to even learn from the competition.
At the end of the day, trust your employees’ judgment. You hired them for a reason; don’t be afraid to let them act as an ambassador for your company. If you can’t trust what they’re doing online, you should reconsider if you want them as a part of your organization.
Also, don’t forget to get feedback from your employees about your policies, and allow the policies to evolve over time. Chances are something new will pop up next week and force rules to be changed.
To get you started, you can also take a look at some of the policies other companies have put into place: IBM, Intel and Dell